Houston Land Rover Club

Houston Land Rover Club Bylaws

Article 1 Name

The name of the organization shall be Houston Land Rover Club

Article 2 Purposes

Houston Land Rover Club is hereby organized as a non-profit corporation to:

  1. Provide social, educational and recreational family activities for the membership.

  2. Promote, organize and hold outings, meetings, excursions, off-road events, cross country trips and similar events.

Article 3 Membership and Dues

    1. Any person who owns a Land Rover vehicle is eligible for membership in the Houston Land Rover Club. In the event that someone wished to become a member of the HLRC that does not own a Land Rover, that person shall complete an application for membership ("Application") and the Application will then be reviewed by the Board of Directors, who will vote to accept or reject the Application.  The vote among the Board of Directors must be unanimous.

    2. Applicants for membership must hold a valid drivers license and must show a minimum of PI and PD insurance coverage on their vehicles. All members Land Rovers must be licensed vehicles.

    3. Dues will be $40 per year. Extra revenue will be obtained by voluntary donations and fund-raising activities.

    4. Operating condition and safety of each vehicle are the responsibility of its owner. No illegal or dangerous act by anyone shall make this club liable for such act.

    5. The Club and its members will at all times adhere to the principles of the "Tread Lightly" program.

Article 4 Administration and Officers

    1. There shall be a Board of Director consisting of a President, Vice President, Secretary, Treasurer, Rights of Way officers and the most recent Past President.

    2. The Board of Director shall conduct the day-to-day business and take such action as might best fulfill the aims of the organization. The Board of Director shall meet at times and places the presiding officer deems necessary. Decisions reached by the Board must have a two-thirds majority. The Board of Director shall be responsible to report its decisions to the membership. Any decision of the Board of Director may be overridden by a two-thirds majority vote of the paid up membership.

    3. Any vacancy on the Board of Director must be filled by a membership election within 90 days. The President may appoint a stand-in only on a temporary basis (Temporary means not to exceed 90 days)

    4. Resignation of any officer shall be in writing and submitted to the Secretary or the President.

Article 5 Duties

    1. The President shall preside over all membership and Board meetings and be present at all events when possible and shall have the duty to carry out the policies and decisions of the Board of Director. The President shall have no right to vote except in the event of a tie. The President shall sign checks with the Treasurer.

    2. The vice President shall, in the absence of the President, serve in that capacity. He shall also serve as parliamentarian when he is not the presiding officer. He may sign checks with the Treasurer in place of the President.

    3. The Secretary shall keep and preserve all records and minutes of the meetings, the membership, and Board meetings; shall assume responsibility of ledger roll call and determine the number of voting members present; and shall receive and answer all correspondence pertaining to the organization.

    4. The Treasurer shall keep a file system of membership. The Treasurer shall also keep accurate and complete records of the funds and accounts of this organization.

Article 6 Expenditures and Finance

    1. All monies received from all sources shall immediately be turned over to the Treasurer to be deposited in the account(s) of the organization.

    2. No withdrawal from club funds shall be made without the approval of the Board of Directors. All expenditures shall be made by check, and the item for which each check is drawn shall be designated on the face or reverse side thereof with accompanying invoices or paid receipts. If funds for more than one purpose are included, they shall be itemized separately.

Article 7 Committees

The President shall designate committees and appoint committee chairmen. The chairman of each committee shall be responsible to the membership for that particular committee function.

Article 8 Elections

    1. The membership shall nominate, at the regular annual meeting, all candidates for office.

    2. Election will be by secret written ballot and shall be held at the annual meeting. New officers shall assume office at the adjournment of that meeting.

    3. Ballots must be counted and checked by three members other than nominees. A majority of votes cast is necessary to elect an officer.

Article 9 Recall

Any officer of Houston Land Rover Club may be recalled by a two-thirds majority of the entire membership.

Article 10 Events and Outings

    1. All events shall be subject to approval by the Board of Directors.

    2. Outings will be under the direction of a trip master appointed by the President.

    3. The trip master shall plan his or her outing, choose an assistant, and complete an outing report. He or she shall be responsible for supervising the outing.

    4. All participants in any outing shall be responsible for leaving the host's property at least as good and clean as it was found. At no time will littering or destruction of property be tolerated.

    5. Any flagrant violation of the club rules at any event or outing, or any act endangering the lives or the well being of others, is sufficient cause for removal of membership privileges by the event committee subject to the approval of the Board of Directors at the next board meeting.

Article 11 Rules and Procedures

Unless otherwise specified in these bylaws, Robert's Rules of Order shall govern parliamentary procedure.

Article 12 Amendments

These bylaws may be amended by a two-thirds majority vote at a regular membership meeting. Any amendment to the bylaws must be presented to the membership at the regular membership meeting preceding that in which the vote is taken. The only exception to this is when a majority of the entire voting membership votes in favor of an amendment; this may be done at any meeting without prior presentation.

Article 13 Safety Regulations

  1. Vehicles must be maintained to meet all state safety requirements.

  2. All must sign trip regulations waiver.

  3. No one without a valid driver's license shall be allowed to operate a four-wheel drive vehicle without the approval of the trip master and the safety officer.

  4. Seat belts must be worn at all times.

  5. No alcohol or illegal substances will be consumed during club driving events; however, in the event of a social meeting or around a campsite, the consumption of alcohol is entirely up to each individual with everone assuming responsibility for his or her own actions.

Article 14 Termination or Dissolution

In the event of termination or dissolution of this organization, the assets, if any, shall be applied to paying all its current obligations and debts, and the balance shall be held until the officers are reasonably certain that all unliquidated obligations have been paid in full. Any surplus assets remaining will be disbursed or transferred to a worthwhile charity to be determined by the Board of Directors.

Additional Documentation

Liability Waiver

Mailing List Etiquette